FreshNetworks Blog

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An online community takes effort and often time to plan, build, seed and grow. You need to work hard to make sure you get the business objectives right, work out who you are going to engage and how to engage them, and then work with them to seed and grow the community with them.

That’s why it’s a shame when this effort goes to waste. When your online community fails to live up to its promise.

So how do you make sure this doesn’t happen to you? That you don’t waste your online community?

Here are four ways that we have often seen the opportunities that online communities offer being wasted, and some thoughts on how to avoid suffering the same fate.

1. You just aren’t present in the conversations

An online community is a dialogue, you work with and alongside the other members of the community on a shared interest, issue, topic or problem. It is no good just asking questions and expecting answers. Nor is it any good just sitting and watching what others say. You must be part of the conversations. Talking to people and exchanging ideas with them.

The biggest danger of not doing this is that the community members will become disillusioned. They will start questioning whether you are even listening and the conversations and debates will stop being about the original subjects and start being about you. This makes a very intimidating environment for new community members and so you will find that a small bunch of members take over.

The solution is simple. Talk to your members. Ask them questions, answer theirs and give your own opinion. Enjoy your community and enjoy talking to the other community members. They’ll respond to you taking part and you, they and the community as a whole will benefit.

2. There’s no link back to the organisation

A branded online community, or one that is clearly from a particular organisation must be connected into that same organisation. Community members will quickly lose interest if they think that nobody is listening to and feeding back on what they are saying. They will uncover a community manager who is unable to connect them into the organisation or represent the organisation in the community.

A real connection is needed to make the most of your online community and this can often mean enacting real change in your organisation. If you are using it to its full potential, an online community should be a way of getting the customer voice deep inside your organisation. You should be talking about the online community in meetings right up to, and including, the Board meeting. This is the way your customers are heard in the organisation, and the way your organisation can talk to its customers. Make sure you do.

3. You are not encouraging organic conversations

Too many online communities appear to have a fixed purpose or objective and only encourage people to take part on this. They may be communities based on media share, and not encourage discussions or forusm. They may be online research communities that do not nurture organic discussions on broader topics or between research activities.

Often the most useful benefit that you will gain from your online community will come from the areas and discussions you least expect. The topics you didn’t initially focus on or the debates and discussions that your community members start themselves. Organic conversations are where things get exciting. They are where new ideas can really come from and where the community can truly come to life. Make sure you don’t stifle them.

4. You moderate every contribution before it goes on the site

There is a time and a place for pre-moderation, reviewing and approving every piece of content before it goes on the community. But in most cases this isn’t needed. There is nothing more frustrating for a user than arriving on a community site, finding interesting topics and discussions, registering and then adding their own thoughts only for these not to appear on the site. Many of these users will leave, frustrated, and never return.

Pre-moderation can be deadly. It should be handled with care and used only where other means are not possible or appropriate. Trust your community members to be responsible in their discussions and they will trust you back

In February this year a survey on the market research industry in 2009 showed two very different pictures. The research, sponsored by online-oriented companies Cambiar, MRops and Peanut Labs, found that whilst clients and agencies alike predicted a small growth in the market of about 1%, this did not tell the full story. Although they saw the market growing slightly in 2009, they thought that the proportion of work that was brought inhouse would increase significantly.

There are a number of reasons for clients bringing research inhouse. The current economic climate is making organisations review external contracts more thoroughly and spend money more carefully, and also making employers use their own staff in the most efficient way possible. So rather than paying  external agencies to do some tasks, clients are using their internal teams instead.

But even without the current economic climate there are deeper reasons for this move inhouse. The survey showed that one in five clients would use social media and social networks to generate sample, and that one in three clients intended to build their own branded community for research. The use of social media as part of the research process is changing the role of agency and client and changing the range of tools and methodologies available to us all. It can seem to make it easier for us all to do research, find people, watch what they are discussing and ask them questions.

We wrote yesterday about the promise of online research communities, and how too often they don’t quite live up to this. Whilst social media is empowering clients and agencies alike to do research in different ways, there is still a role for both. A good online research community is not just about asking the right questions, it’s about engaging people, building a real community that is vibrant and active and ready to contribute to research, innovation, word-of-mouth and in many other ways.

To do this isn’t easy. Whilst social media may make access to people and the ability to build a community site easier, it does not make motivating, moderating, and working with community members any easier. In fact it adds a whole range of new problems. How do you design a community that really meets your business needs? How do you find and engage the people you want to? How do you grow and build members, conversations, activities and word-of-mouth? How do you make sure that the brand is represented well in the community, and that the community is represented well in the organisation? How do you deal with negative discussions as well as positive ones?

These and other questions are the new challenges that social media and online communities present for research. If there is a move inhouse that is not necessarily a bad thing for the industry. It may be that certain parts of the research process are taken inhouse, whereas others are left for agencies to support. Agencies can operate where they add value most and where their expertise is best put to use. Clients, for their part, can take more control or have greater influence over some parts of the process. Exactly how this relationship changes is not yet clear, but change it will.

Clients will take more things inhouse, but have greater need for agency support in new areas. To cater for this, agencies need to change and some of their traditional roles may become redundant. For me that’s the bigger story for the market research industry in 2009.

I’ll be talking about the changing client-agency relationship, and in particular how clients can manage their own online research communities at the Online Research Methods conference in London in June.

We’ve written before about the real power that online research communities can bring to a brand, and also of the way in which you can get insight from any online community. The promise of rich insight is great – real people talking to each other about your brand, market and competitors. They provide a real hub for innovation and co-creation and give you access to real-time insight. But sometimes they just don’t seem to work, they just don’t deliver what you might expect.

At FreshNetworks we have built online communities from scratch, and also worked  with organisations who have an incumbent online research community that isn’t living up to its promise. Through this experience we’ve developed the following four tips to help discover what the problem might be:

1. Do you actually have a panel, not a community?

Research panels and online research communities are very different. They work in different ways, deliver different types of research and insight and are useful for different business objectives. The biggest failing that we see with online research communities is that what you really have is a panel of people and not a community. The discussions tend to be between the brand or agency and community member, rather than peer-to-peer in the community. And you find that the majority of your traffic comes when you send an email about an activity, survey or discussion that you want people to respond to.

This can be the most difficult problem to solve. You need to think again about who you want to engage and why and  build an engagement strategy alongside your research plan.

2. Do your community members actually want to engage with you?

Wanting to engage with people in an online community is really only half of the story. There are probably lots of things that you want them to do, but do they really want to do them? And if so do they want to do them in your community?

The difference between an online research community and other forms of market research is that you want to build and grow a community of people to work with to help you for insight and research. You can’t call through a list of people until you find those who want to answer your questions. You need to build a community that targets and meets the requirements of the people you want to engage so that they will be there to answer your questions when you have them. If they don’t actually want to engage with you, this can be difficult.

3. Are you incentivising in the right way?

The topic of incentives is one much discussed in market research – should you incentivise people, for what behaviours and with what reward? Get your incentive structure wrong and you will encourage and grow the  wrong behaviours. People will only contribute to your online research community to an extent they think appropriate for what they are getting in return.

The signs that your incentivisation structure is wrong includes unusually larger churn-rates. Indeed you might see the higher rates of churn typical of a research panel, rather than the low churn rates we see in online research communities. You’ve moved people from the social context of the community to a market context where they aren’t engaging with you but transacting.

4. Are you part of your community?

The role of the brand and agency is changing with the growth of online research communities (a topic I shall be returning too at the Online Research Methods conference in London June). One major change is that rather than the agency and brand always asking the questions, and the respondent answering, the playing field is levelled somewhat. Online research communities only really work if you play a role in the community as a peer, rather than trying to lead or direct it.

You have questions to ask and activities that you want people to do, but you also need to join in the conversations. Don’t always ask questions, but answer some too. Join the forums, talk about yourself – give a face and a name to the research and the brand. This makes the experience better and fairer for everybody. And also more enjoyable for you. Where this doesn’t happen, where the agency or brand hides behind an ‘Admin’ name, or doesn’t engage in the community, you miss out on a whole range of real, rich benefits.

So, if you see an online research community that you think just isn’t living up to its promise then ask these four question of it. Of course, identifying the problem is less than half the battle. The next step is to fix it.

Some more reading

• The Best Market Researchers to Follow on Twitter (futurelab.net)
• Getting insight from online communities (freshnetworks.com)
• Maximising the insight you get from your online community (socialmediatoday.com)